Date: January 12-16,2026
Venue: Tokyo, Japan
Price/Participant: 4,800 USD
Course Overview:
This intensive course is designed for professionals managing the procurement of Equipment and Works in projects financed by the World Bank and other International Financial Institutions (IFIs), focusing on the convergence of strategic procurement planning and robust financial management.
Course Objectives:
By the end of this intensive program, participants will be able to:
Strategic Procurement & IFI Framework
- Understand the structure, mandate, and procurement policies of the World Bank and key International Financial Institutions.
- Interpret and apply the World Bank’s Procurement Regulations for IPF Borrowers.
- Use modern procurement principles (Value for Money, Integrity, Fit-for-Purpose, etc.) in real procurement decisions.
Procurement Planning & Methods
- Develop procurement plans based on PPSD and project strategic needs.
- Select appropriate procurement methods and market approaches for Equipment and Works.
- Prepare compliant bidding documents using Standard Procurement/Standard Bidding Documents.
Evaluation & Contracting
- Evaluate bids in compliance with World Bank requirements and identify non-responsiveness risks.
- Apply Most Advantageous Bid (MAB) principles and manage complaints and standstill procedures.
- Transition from procurement to contract management and supervise implementation of Equipment and Works contracts.
PFM Compliance
- Integrate procurement planning with IFI-based budgeting and financial reporting requirements.
- Understand funds-flow mechanisms and disbursement procedures.
- Prepare for independent audits and demonstrate financial accountability in IFI projects.
Contract & Financial Oversight
- Manage contractual risks, change orders, extensions of time, variations and claims.
- Apply dispute resolution mechanisms practically within IFI frameworks.
- Ensure compliance with anti-fraud, ethics, integrity and sustainable procurement policy requirements.
Personal Impacts:
Upon successful completion of the training, participants will be able to:
- Upgrade technical competencies in IFI procurement and PFM
Gain advanced practical skills in procurement planning, cost estimation, bid evaluation, contract administration, and disbursement systems.
- Strengthen decision-making capabilities
Make informed procurement and budgeting decisions aligned with IFI policies and project objectives.
- Improve professional credibility & employability
Develop internationally recognized competencies that are transferable across IFI-funded programs globally.
- Increase confidence in handling complex procurement processes
Gain confidence in preparing procurement documents, negotiating contracts, auditing project finances, and resolving contract disputes.
- Enhance analytical and financial oversight skills
Become proficient in reviewing project expenditures, reporting, funds management, and audit compliance.
Organizational Impacts:
Organizations and implementing agencies will benefit through:
- Strengthened internal procurement systems
Better compliance, reduced audit findings, and improved control over procurement value and timelines.
- Improved project implementation efficiency
Better scheduling, monitoring, and supervision of Equipment and Works contracts reduces project delays and cost overruns.
- Enhanced financial governance
Increased capacity for budgeting, disbursement, internal control, and transparent fund utilization.
- Reduced procurement and contractual risks
Identification of fraud, corruption red flags, and application of mitigation strategies for high-value contracts.
- Alignment with IFI compliance requirements
Better adherence to procurement rules, environmental considerations and reporting obligations, improving the organization's credibility in future IFI financing.
- Increased competitiveness in attracting development funding
Higher capability to manage IFI-funded programs makes organizations more attractive for future donor financing and project allocations.
Course Outline:
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Strategic Procurement Framework & Planning |
Module 1: IFI and World Bank Context
- Overview of the World Bank Group (IBRD, IDA) and key IFIs (e.g., AfDB, ADB, EBRD).
- The Project Cycle for IFI-Financed Projects (Identification to Evaluation).
- Core Procurement Principles: Value for Money, Economy, Integrity, Transparency, Fairness, and Fit-for-Purpose.
Module 2: The Modernized Procurement Framework
- Introduction to the World Bank's Procurement Regulations for IPF Borrowers.
- Understanding the shift from 'Guidelines' to the new Framework.
- Applicability of the regulations to different procurement types (Goods, Works, Consulting Services).
Module 3: Project Procurement Strategy for Development (PPSD)
- The PPSD as the strategic foundation for procurement planning.
- Conducting Needs Assessment and linking project objectives to procurement outcomes.
- Market Analysis for Works and Equipment (domestic, regional, and international sourcing).
- Procurement Risk Analysis and development of mitigation strategies (e.g., market capacity, fraud & corruption).
- Workshop: Drafting key sections of a PPSD for a sample infrastructure project.
|
Procurement Planning & Methods for Works & Equipment |
Module 4: Developing the Procurement Plan
- Translating the PPSD into a detailed, operational Procurement Plan.
- Defining Estimated Costs, Review Thresholds, and Selection Methods.
- Updating and Monitoring the Procurement Plan (using systems like STEP).
- Understanding the requirement for the Bank's "No Objection" at various stages.
Module 5: Procurement Methods and Selection
- Open Competitive Bidding (OCB): International vs. National.
- Other methods for Equipment and Works: Request for Bids (RFB), Request for Quotations (RFQ), and Direct Contracting.
- Initial Selection (Prequalification) Post-qualification for large Works contracts.
Module 6: Preparing Bidding Documents (Equipment)
- Structure and mandatory use of Standard Procurement Documents (SPDs) for Goods/Equipment.
- Defining the Schedule of Requirements and drafting clear, non-restrictive Technical Specifications.
- Incorporating Incoterms (e.g., FOB, CIF, DDP) and understanding their impact on cost and risk.
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• Procurement Documents & Bid Evaluation |
- Module 7: Preparing Bidding Documents (Works)
- Structure and mandatory use of Standard Bidding Documents (SBDs) for Works.
- Defining the Scope of Works, Drawings, and Bill of Quantities (BOQ).
- Understanding the application of standard Conditions of Contract (e.g., FIDIC/World Bank Harmonized Editions).
- Module 8: Bid Opening and Evaluation Process
- Procedures for Bid Opening and recording minutes.
- Detailed Bid Examination: Compliance, arithmetic checks, and responsiveness.
- Evaluation Criteria (Technical, Financial) and the application of Rated Criteria.
- Identifying common Non-Responsiveness issues in bids for Equipment and Works.
- Module 9: Award and Contract Signing
- The concept of the Most Advantageous Bid (MAB).
- Managing Complaints and the Standstill Period.
- Procedures for notification of award and final contract signing.
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Project Financial Management (PFM) Essentials |
Module 10: Overview of IFI Project Financial Management
- PFM objectives: ensuring funds are used for intended purposes, economically, and efficiently.
- Key PFM elements: Planning & Budgeting, Internal Controls, Accounting, Funds Flow, Reporting, and Auditing.
- Roles and responsibilities of the Project Implementing Unit (PIU) and the IFI.
Module 11: Planning & Budgeting for Procurement
- Integrating the Procurement Plan with the Annual Work Plan & Budget (AWP&B).
- Budget control and commitment tracking.
- Managing Cost Overruns and budgetary reallocations.
Module 12: Funds Flow and Disbursement
- Understanding different disbursement methods: Direct Payment, Reimbursement, Special Commitment, and the Designated Account (DA).
- Required documentation for disbursement (Statements of Expenditure - SOE).
- Reconciling the Designated Account and managing foreign currency risk.
|
Contract Management & Financial Oversight |
Module 13: Contract Management for Works & Equipment
- Transitioning from procurement to Contract Administration.
- Managing Time (Extensions of Time - EOT) and Cost (Variations/Change Orders).
- Handling Claims and Dispute Resolution mechanisms (e.g., Dispute Avoidance/Adjudication Boards - DAAB).
- Inspection, Testing, and Acceptance procedures for Equipment and Works (Taking Over Certificate).
Module 14: Financial Monitoring & Auditing
- Financial Reporting requirements (Interim Unaudited Financial Reports - IUFRs).
- Independent Auditing requirements: scope, terms of reference, and management letter.
- Review of Internal Controls and addressing audit findings.
Module 15: Integrity and Compliance
- IFI policies on Fraud and Corruption (F&C): identifying red flags and reporting mechanisms.
- Debarment process and sanctions.
- Promoting Sustainable Procurement and environmental/social considerations in contracts.
- Final Case Study & Q&A: Simulation of a claim/variation order with financial implications.